Clarity Core module

CORE module

This central module is feature-rich, operational on its own and
offers optimisation of numerous workspace and
customer management processes.

SALES PIPELINE MANAGEMENT

Sales pipeline management helps improve efficiency and enables enterprises to on-board new clients, turn leads into sales, track and forecast easier. The system maps the sales cycle from initial lead enquiry to successful customer conversion, coupled with the support of real-time availability over the customer journey. Starting from capturing of initial enquiries, arranging viewings, generating proposals and finalising contracts through to invoicing. The system provides full visibility of the status of all incoming enquiries and quotes.

CUSTOMER INTERACTION MANAGEMENT

Customer interaction and data management in one place. The system stores all current and former customer records, from contact details to entire sales history, interactions and services provided over time. The system assists you with monitoring and predicting customer behaviour by recording enquiries, quotations, phone calls, emails, visits and reported issues all in one place. All documents can be uploaded and linked to an individual clients record for easy future reference.

OCCUPANCY AND CONTRACT MANAGEMENT

Workspace occupancy allows contract recording with various parameters relating to room size and different charging rates (single and multi-facility support). The system assists with automated creation and processing of agreements, associated services to managing contract renewals, billing, sales reporting and search facilities. The system can be configured with contract document templates specific to the individual business with a variety of contract type. The contract viewer provides both current and historical overview of all contracts. Rooms can be associated with services such as security, telephone line rental, broadband access, car parking, utilities, furniture and specialist business support with all the details on recurring charges and discounts linked to the accounting system.

MEETING, CONFERENCE AND EVENT SUPPORT

Meeting, Conference and Event Support with room booking creation and recording of associated services such as catering, business equipment and other available resources. Bookings may be configured for hourly, daily and attendee rates and any agreed discounts for customers will be automatically applied. Special rates can be agreed by users with elevated permissions. The system assists with automated confirmations for printing and/or emailing to clients and billing for residents and non residents. Report generation with details of all meeting room bookings for a selected date, including room layout requirements, number of attendees, additional equipment and catering requests, providing valuable information to anyone involved in the preparation of meeting rooms or associated catering. The system has a real time availability diary overview. 

AUTOMATED INVOICE GENERATION

Automated invoice generation covers all invoicing needs for rental and service invoicing (with the ability to import charging files from 3rd party systems for services such as Call Charges, Photocopying or other Point of Sale systems). Invoicing can also include charging produced by the meter readings. The system produces accurate invoice details and automatically calculate the amount to be invoiced. Includes a wide variety of itemisation and calculation algorithms including Landlord quarter days, annual daily rates and composite line configurations. Quick and easy issue of Deposit Invoices and Credit Notes where required.

SALES FINANCIAL MANAGEMENT

Sales financial management such as Debtors and Credit Control, Statements and reminder letters. This feature provides detailed itemisation of all the sales, payments, expenses, budget and inventory. The system enables credit control by viewing outstanding transactions on the customer’s account along with the date of the last payment received. A breakdown on the current debtor situation across the entire business can also be generated. The system can also be configured to export sales transaction information to 3rd party accounting packages such as Sage, Xero and Quickbooks etc.

TASK MANAGEMENT

Task Management allows easy individual or group based assignment, with workflow scheduling and full historical auditing. It is easy to plan campaigns, assign and monitor tasks, manage deadlines, setup  reminders and notifications, and track your progress.

BUSINESS REPORTING

Detailed business reporting and analysis with statistics on prospects and customers. Generate office and meeting room occupancy reports, sales reports for various service utilisation. Forecast your occupancy and revenue.

CLIENT SURVEYS

Facility to generate questionnaires and conduct research on the occupants and service users.

METER READINGS

The system records readings from utilities meters and automatically calculates any relevant charges for the clients that are included in their monthly invoices.