Clarity Core module

CORE module

The central module and main component of the system; feature-rich and operational on its own, offers optimisation of numerous workspace and customer management processes. From sales pipeline management to contract generation, business reporting and automated billing. The system’s features cater for running small or large scale events. Plus a range of integrations from lead importing to working with financial accounting systems like Sage,  Xero, Agresso or Dimensions.



The system is fully customisable, can be tailored and structured around your unique business needs meeting  a combination of requirements of your work teams and departments. 


Sales pipeline management helps improve efficiency and enables enterprises to on-board new clients, turn leads into sales, track and forecast easier. The system maps the sales cycle from initial lead enquiry to successful customer conversion, coupled with the support of real-time availability over the customer journey. Starting from capturing of initial enquiries, arranging viewings, generating proposals and finalising contracts through to invoicing. The system provides full visibility of the status of all incoming enquiries and quotes.


Customer interaction and data management in one place. The system stores all current and former customer records, from contact details to entire sales history, interactions and services provided over time. The system assists you with monitoring and predicting customer behaviour by recording enquiries, quotations, phone calls, emails, visits and reported issues all in one place. All documents can be uploaded and linked to an individual clients record for easy future reference.


Workspace occupancy allows contract recording with various parameters relating to room size and different charging rates (single and multi-facility support). The system assists with automated creation and processing of agreements, associated services to managing contract renewals, billing, sales reporting and search facilities. The system can be configured with contract document templates specific to the individual business with a variety of contract type. The contract viewer provides both current and historical overview of all contracts. Rooms can be associated with services such as security, telephone line rental, broadband access, car parking, utilities, furniture and specialist business support with all the details on recurring charges and discounts linked to the accounting system.


Meeting, Conference and Event Support with room booking creation and recording of associated services such as catering, business equipment and other available resources. Bookings may be configured for hourly, daily and attendee rates and any agreed discounts for customers will be automatically applied. Special rates can be agreed by users with elevated permissions. The system assists with automated confirmations for printing and/or emailing to clients and billing for residents and non residents. Report generation with details of all meeting room bookings for a selected date, including room layout requirements, number of attendees, additional equipment and catering requests, providing valuable information to anyone involved in the preparation of meeting rooms or associated catering. The system has a real time availability diary overview. Find out more.


Automated invoice generation covers all invoicing needs for rental and service invoicing (with the ability to import charging files from 3rd party systems for services such as Call Charges, Photocopying or other Point of Sale systems). Invoicing can also include charging produced by the meter readings. The system produces accurate invoice details and automatically calculate the amount to be invoiced. Includes a wide variety of itemisation and calculation algorithms including Landlord quarter days, annual daily rates and composite line configurations. Quick and easy issue of Deposit Invoices and Credit Notes where required.


Sales financial management such as Debtors and Credit Control, Statements and reminder letters. This feature provides detailed itemisation of all the sales, payments, expenses, budget and inventory. The system enables credit control by viewing outstanding transactions on the customer’s account along with the date of the last payment received. A breakdown on the current debtor situation across the entire business can also be generated. The system can also be configured to export sales transaction information to 3rd party accounting packages such as Sage, Xero and Quickbooks etc.


Task Management allows easy individual or group based assignment, with workflow scheduling and full historical auditing. It is easy to plan campaigns, assign and monitor tasks, manage deadlines, setup  reminders and notifications, and track your progress.


Detailed business reporting and analysis with statistics on prospects and customers. Generate office and meeting room occupancy reports, sales reports for various service utilisation. Forecast your occupancy and revenue.


Facility to generate questionnaires and conduct research on the occupants and service users.


The system records readings from utilities meters and automatically calculates any relevant charges for the clients that are included in their monthly invoices.


The system users can configure their licence agreements to include e-signature fields for specified client/partner signatories. A generated document will be emailed from the system straight to the clients’/partner’s inbox.  Once a document has been fully signed, each party will receive an email confirmation with the completed document attached in PDF format.


The HTML Editor will allow users to quickly write their own emails with added ‘rich’ features such as colour, font styles and sizes and images. This will also allow emails sent from Clarity Core to append signatures that include the same ‘rich’ features.

The system can be further enhanced with specialised add-on modules.


Send us an enquiry or call us today

Enter your details and one of our team members will be in touch with you.

0330 223 11 44