Maintaining your public space and landscape features, habitats and infrastructure
Asset mapping & management system
A single platform designed to effectively manage any open space, park, street or landscape assets and equipment from inspection and risk identification, through to maintenance, budgeting, processing enquiries and reporting.
Cloud based
Accessible from both web and conventional interfaces from any location. All the data is hosted, stored and backed-up in the UK.
Integrated with GIS mapping
Works with all major GIS mapping formats including corporate mapping systems, Web and open source mapping.
Flexible & scalable to your requirements
Fully user definable symbology, allows users to tailor their data format, set-up asset category, types and items, plus customisable data analysis & reporting.
Mobile-enabled with full access to all asset data
Anyone working in the field has full access to current asset data and mapping at all times. GPS enabled.
Easy integration
Integration with client’s CRM systems & a range of third-party applications including financial management systems and utilises API and WFS connectivity.
Customer support that cares
Fast and knowledgeable UK based support team of technical experts, plus our on-line user-guides and community forum.
Ezyasset top features
Accurate inventory
No missing items or duplicate entries. A complete inventory of your assets by location/site/map/asset category, photo storing capabilities, including multiple images of defects.
Asset dashboard
Complete overview highlighting sites with overdue or imminent inspections, outstanding works and associated maps (single or multiple sites).
Asset maintenance work history
Full history of inspections, works carried out, repair dates, notes and other details.
Inspection scheduling
Re-inspection periods can be allocated to a particular ‘Asset Category’ or ‘Asset Type’ with option for inspecting individual assets or for a whole site visit.
Inspections in-the-field
Formal condition assessment of each asset/feature with customisable survey forms for each asset type, allowing bespoke survey criteria to be used (see On-site App).
Asset work scheduling
Work scheduling, job ticket and report generation with maps, managing repetitive grounds maintenance operations. Supporting work rates for costing recommended tasks.
Generation of maintenance regimes
Maintenance regimes can be set-up and multiple regimes can be added to each item. Data can be used to forecast future workloads and justify budgets.
Reporting
Highly customisable report formating with inclusion of photos and auto-generated maps. Reports can be exported to Word, Excel, PDF, HTML and Power BI. Extensive data export options inc. Shapefile, TAB, KML.
Flexible & scalable to any organisation’s requirements
Featured modules
Ezyasset is highly user configurable, it will allow you to build your own system to suit your unique requirements by choosing from a range of specialised add-on modules and features. Starting from asset data inventory and analysis, the system can be extended further through the range of modules enabling work order scheduling and tracking, budgeting, contractor management and processing enquiries.
Onsite App
The system allows users to perform onsite plotting, individual and whole site inspections, works orders updating & quality checking.
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Enquiries & Complaints
Module enables dealing with incoming enquiries including recording & progressing from initial receipt through to resolution.
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Works Ordering
Allows users to manage contracts and work budgets, create, issue, monitor and sign off works orders with automatic pricing based on multiple schedules of rates.
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Contractor Plus
This module allows contract managers to allocate work, assign tasks to various crews and supervise crew workload.
ezyPortal
A web-based central hub providing information on open space assets, such as locations and maintenance history.
FIND OUT MOREInstant demo tour
Take a few minutes, explore our instant demo tour and see how by using Ezyasset you can take full control of your data, automate routine tasks and optimise use of resources.
Personalised Dashboard
Provides an at-a-glance view of your asset inventory, recent activity, inspections, and deadlines. Customisable to your needs, allowing you to create and run live reports.
Comprehensive playground inventory
Ezyasset provides you with a comprehensive asset inventory, allowing you to catalogue every element within your open spaces. For example, keep a detailed record of play areas at your fingertips. Easily navigate through your locations, access information and plan maintenance tasks with ease.
Wildlife and habitats monitoring and reporting
Ezyasset is the ideal tool for mapping, assessing, managing, and periodically reviewing the condition of habitats. It keeps track of reporting deadlines and sends proactive reminders. In addition, it provides a transparent record of all Biodiversity Net Gain (BNG) activities, ensuring a clear trail of actions and milestones achieved.
On-site data collection
Onsite App allows users to perform in-the-field data collection for surveys, inspections, enquiries, works sign-off and monitoring for outdoor assets and landscaping features on your tablet or phone. Ezyasset allows users to create their own asset tracking fields and record custom asset information. Assets can be captured as either point, polygon or linear features. When plotting, automatic measurement of polygon or linear features are captured. Find out more about our Onsite App here.
A single platform for your asset visibility, pro-active work management and budget planning
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Using ezyasset makes it simple
Adopt ezyasset
and enjoy its benefits
Ezyasset helps overcome park and street asset monitoring and maintenance challenges in areas such as: inspection regimes, public safety, timely identification of hazards, response to complaints, resource allocation and budgeting.
INCREASED WORK EFFICIENCY
Increase in work efficiency and higher processing capacity by automated routine tasks, mobile working and optimised use of resources.
CONSISTENT RECORD KEEPING
Complete visibility, improved quality and consistency of data monitoring.
CLOSER WORK MONITORING
Closer work monitoring, inc. status of any job with a click, plus timely invoicing.
STANDARDISED PROCEDURES
Defined data entry formats, standardised asset maintenance and risk assessments procedures across sites. S
OPTIMISED COLLABORATION
Optimised communications and collaboration between departments, officers, inspectors and external contractors undertaking works.
IMPROVED SAFETY COMPLIANCE
Prevention of safety hazards by identifying and managing risks associated with the relevant assets, minimized risk of liability for damages.
ENABLED BUDGET PLANNING
Enabled future workload forecasting, estimated operating budgets, costs and funds required to provide the levels of service.
MAXIMISED ASSET LIFESPANS
Reduced chance of unexpected breakdown by keeping assets in best operational conditions.
SECURE DATA STORAGE
Secure digital data storage and backup; reduction in paperwork, physical filling and archiving.
Application areas
Designed to be incorporated into a wide range of management scenarios, the major application areas include:
Landscape features
Open-space tracts, natural outdoor environments, promenades, bridges, steps, pavement segments, scenic view area, curbs, gravel/sand and surfaces
Structures & amenities
Fences, gates, pavilions, benches, bike racks, street furniture, artwork, signage and lighting, fountains, sculptures, grave & memorial stones
Plants & greenery
Shrubs, hedges, lawn areas, borders, flower beds and pots, residential greenspace, green roofs, biofilic design elements, natural and man-made areas
Habitats/Biodiversity Net Gain
Woodlands, grasslands and waterways (inc. assessment & maintenance of BNG sites)
Water access points
Ponds or lakes, canals, waterways, river, beach access points, safety signage and life safety systems/equipment
Parking areas
Outdoor parking lots and equipment
Transport & utility
infrastructure
Shelters, bridges, retaining walls, tunnels, drainage, carriageways, other highway structures, rights of way
Supporting public sector procurement
Public sector organisations can find Ezyasset on G-Cloud 14, the UK government’s Crown Commercial Service procurement framework. Please contact us for more information.
FIND US ON G-CLOUD 14
Types of system users
Ezyasset is designed to be incorporated into a wide range of assets management scenarios. It is largely used by local authorities such as county, city and borough councils and their contractors, housing associations, universities, water companies, zoos and large independent consultancies.
Local authorities
Park
authorities
Universities
Housing associations
Zoos & Wildlife trusts
Grounds maintenance service providers
Learning and training resources
ezyUserGuide is our platform offering instant access to online resources including user manuals available to download, training notes, video guides, news blog and a community forum. Free resources and inspiration at your fingertips.
Ezyasset offers various modes of training. Bespoke online/virtual classroom solutions are available in all shapes and sizes, either to introduce new users to the system or to refresh existing user’s knowledge of a chosen module. We can offer remote or face-to-face sessions, one-to-one or multiple participant sessions. Client specific training can be held at our dedicated training facilities at our Chesterfield offices or at our client’s sites.
Book a demo and see yourself how our system can cater to your requirements!
We’ll guide you through the comprehensive range of features and functionalities answering any questions you may have.
