Introducing Pre-Paid Meeting Booking Vouchers

We are pleased to introduce Pre-Paid Meeting Booking Vouchers in CLARITY CORE – designed to simplify how meeting room usage is managed, billed, and tracked.

This new feature allows customers to purchase booking vouchers in advance. Once enabled, vouchers are automatically applied every time a meeting room is booked. Any booking covered by a voucher is invoiced at zero cost, removing the need for manual billing adjustments and reducing invoice queries.

Built-in automated reminders keep both you and your clients in control. Alerts can be triggered when a defined percentage of vouchers has been used (typically 80%), as well as when vouchers are approaching expiry.

Why it matters

Managing meeting room charges can be time-consuming and prone to errors – especially when usage is high or billing is handled retrospectively. Pre-Paid Meeting Booking Vouchers remove that friction by:

• Reducing admin overhead: No more manual checks, invoice corrections, or chasing usage details.
• Improving billing clarity: Clients know exactly what they’ve purchased, what’s been used, and what remains.
• Creating predictable revenue: Pre-paid vouchers support upfront billing and smoother cash flow.
• Enhancing the client experience: Automated application and reminders mean fewer surprises and better transparency.

By streamlining the process end-to-end, Pre-Paid Meeting Booking Vouchers help you save time, reduce queries, and deliver a more professional, friction-free service.

If you’d like more information or want to start using pre-paid booking vouchers, please contact us and the team will be happy to help.